Last updated: 14 October 2025
This Privacy Policy describes how Food-Regulations.org (“the Website”, “we”, “us”, “our”) collects, uses, and protects your Personal Data when you use our Website. It also explains your rights under applicable data protection laws, including the EU General Data Protection Regulation (GDPR) and the UK GDPR.
By using the Website, you acknowledge the collection and use of your information as described in this Privacy Policy. Where required by law (e.g., for marketing or analytics cookies), we will seek your explicit consent before processing your Personal Data.
Identity of the Controller & Contact
Controller: Food-Regulations.org (supported by Nutritics Group)
How to contact us: via the contact form on the Website (preferred). ⚠️ Optionally add a dedicated email and postal address here.
EU/UK representative or DPO (if applicable): ⚠️ Insert details if you have appointed an EU/UK representative or a Data Protection Officer; otherwise state “no DPO appointed”.
Interpretation and Definitions
Personal Data means any information relating to an identified or identifiable individual (a “Data Subject”). This includes, for example, your name, email address, and IP address. Personal Data does not include data that has been anonymised or aggregated.
Service refers to the Website, accessible from https://food-regulations.org.
Controller refers to the entity (Food-Regulations.org) that determines the purposes and means of processing Personal Data.
Cookies are small files placed on your device that allow us to track certain information about your browsing.
Service Providers are third-party companies or individuals we engage to support our operations (e.g., hosting, analytics, form management, CRM).
You means the individual accessing or using the Website, or the organisation on whose behalf the Website is being used.
Types of Data Collected
Personal Data
We may collect Personal Data when you:
- Submit a form via WordPress (e.g., name, email address, contact details).
- Submit a form via Gravity Forms (e.g., name, email address, contact details).
- Request downloads, resources, or updates.
- Contact us directly.
Form submissions may be transmitted and stored securely in Google Sheets via Google Apps Script and in our Customer Relationship Management (CRM) system, Salesforce/Pardot, to allow us to respond to enquiries, manage communications, and improve our services.
We also collect:
- Usage Data (including IP Address): This data, which is considered Personal Data under GDPR, includes IP address, browser type, device information, time spent on pages, and referring URLs. This is collected automatically through server logs and analytics tools like Google Analytics (via Site Kit).
Tracking Technologies and Cookies
Our Website uses Cookies for the following purposes:
- Essential Cookies: Necessary for the Website to function properly (e.g., enabling form submissions and maintaining session security). They are automatically set and are processed under our Legitimate Interests to deliver a functional website.
- Analytics Cookies: Through Google Site Kit/Google Analytics, we track user interaction with the Website. These cookies collect data to help us improve our services and user experience. These cookies are only set after you have given your explicit consent via our cookie banner.
You can manage your consent preferences at any time by clicking the “Manage Cookies” link or icon on the Website. ⚠️ Ensure this link/icon is present and functional.
Legal Bases for Processing (GDPR/UK GDPR)
We rely on the following legal bases to process your Personal Data:
- Consent: For setting non-essential Analytics Cookies and sending marketing/promotional communications (nurture sequences). You can withdraw consent at any time.
- Contract: To perform a contract with you or take steps at your request prior to entering into a contract (e.g., fulfilling a download/resource request).
- Legitimate Interests: To respond to general enquiries, maintain and secure the Website, prevent abuse, and operate essential functionality (including Essential Cookies). We balance these interests against your rights and freedoms.
- Legal Obligation: To comply with law (e.g., tax, accounting, or reporting requirements).
Purposes of Processing (Mapping to Legal Bases)
- Provide and maintain the Website; fulfil resource/download requests — Contract.
- Respond to enquiries or requests — Legitimate Interests or Contract (where your query relates to a transaction).
- Improve services and user experience — Consent (Analytics) and/or Legitimate Interests (non-identifiable insights and security).
- Send updates or promotional communications (nurture sequences) — Consent (opt-in; unsubscribe any time).
- Maintain security, prevent fraud, comply with legal duties — Legitimate Interests and Legal Obligation.
We will never sell or rent your Personal Data.
Sharing of Your Personal Data
We may share your Personal Data with:
- Service Providers, such as WordPress/hosting, Gravity Forms, Google (Google Sheets, Google Apps Script, Google Analytics), and our CRM system, Salesforce/Pardot.
- Legal authorities, if required to comply with a legal obligation.
- Corporate transactions, in the event of a merger, acquisition, or similar event.
All sharing complies with applicable data protection laws, and our Service Providers are bound by data processing agreements or equivalent terms.
International Data Transfers
Your Personal Data may be processed outside your country of residence, including on servers operated by Google and Salesforce/Pardot in the United States and other locations.
For transfers of Personal Data originating from the European Economic Area (EEA) and the UK, we ensure adequate protection by relying on Standard Contractual Clauses (SCCs) adopted by the European Commission, and/or recipients certified under the EU–U.S. Data Privacy Framework (DPF) (where applicable). ⚠️ Confirm which mechanism(s) you rely on for each provider.
Data Retention
We retain Personal Data only for as long as necessary to fulfil the purposes outlined in this Policy, or as required by law. Typical retention periods are:
- Contact/enquiry forms: ⚠️ insert retention period, e.g., 24 months.
- Marketing contacts: until you withdraw consent or your data becomes inactive under our suppression policy.
- Analytics data: ⚠️ insert configured GA retention (e.g., 14 months/26 months) or “as configured in GA4”.
- Contract/transaction records: as required by law (e.g., tax/accounting) — typically up to 6–10 years depending on jurisdiction.
When retention periods expire, we will delete or irreversibly anonymise the data.
Security of Your Personal Data
We implement appropriate technical and organisational measures (including encryption where possible and access controls) to protect your Personal Data. However, no method of transmission over the Internet or electronic storage is 100% secure.
Children’s Privacy
The Website is not directed to individuals under 16 years old. We do not knowingly collect data from them. If we become aware that we have collected such data, we will take steps to delete it immediately.
Your Data Protection Rights (GDPR/UK GDPR)
Depending on your jurisdiction, you may have the following rights regarding the Personal Data we hold about you:
- Right to Access — to be informed about and request access to your Personal Data.
- Right to Rectification — to have inaccurate or incomplete Personal Data corrected.
- Right to Erasure (“Right to be Forgotten”).
- Right to Restrict Processing — to request that we temporarily or permanently stop processing all or some of your Personal Data.
- Right to Object — particularly where processing is based on Legitimate Interests or for Direct Marketing.
- Right to Data Portability — to receive a copy of your Personal Data in a structured, commonly used, machine-readable format and to transmit it to another controller.
- Right to Withdraw Consent — at any time, without affecting the lawfulness of processing before withdrawal.
How to exercise your rights: contact us via the Website contact form, stating which right you wish to exercise. We may need to verify your identity before responding.
Supervisory Authorities: You have the right to lodge a complaint with your local Supervisory Authority. In Ireland, this is the Data Protection Commission; in the UK, the Information Commissioner’s Office (ICO).
Automated Decision-Making
We do not carry out decisions based solely on automated processing, including profiling, which produce legal or similarly significant effects concerning you. ⚠️ Update if this changes.
Links to Other Websites
The Website may contain links to third-party websites. We are not responsible for their content or privacy practices. Please review their privacy policies separately.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated “Last updated” date. Where required by law, we will notify you by email or Website notice.
Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us through the form on the Website.
Website Terms of Use (T&C)
Effective Date: 14 October 2025
These Terms of Use (“Terms”) govern your use of the website located at food-regulations.org and all associated subdomains and microsites, including fsma204.food-regulations.org (collectively, the “Website”).
The Website is a resource proudly supported by Nutritics Group (comprised of Nutritics Limited, Ten Kites Limited, and Nutritics Australia Pty Ltd, hereinafter “Nutritics” or “We”). By accessing or using the Website, you agree to be bound by these Terms. If you do not agree, please do not use the Website.
1. Nature of Content and Disclaimer
1.1. Informational Purpose Only: All content, including texts, guides, articles, traceability lists, and resources (“Content”), provided on this Website is for general informational and educational purposes only.
1.2. Not Legal or Professional Advice: The Content does not constitute, and is not a substitute for, professional legal, regulatory, or technical advice. While we strive to ensure the Content is accurate, regulatory requirements change frequently. You should always consult with qualified legal counsel or regulatory professionals before making any decisions based on the Content found here.
1.3. Reliance at Your Own Risk: Your reliance on any Content obtained through the Website is solely at your own risk. Nutritics and the Website operator are not liable for any loss, damage, or consequence arising from the direct or indirect use of the Content.
2. General Website Use and User Obligations
2.1. Permitted Use: You are granted a limited, non-exclusive, non-transferable right to access and use the Website and its Content for your personal, non-commercial, informational, and internal business research purposes.
2.2. Prohibited Activities: You must not:
- Reproduce, modify, distribute, sell, or commercially exploit any Content without express written permission.
- Use the Website in any way that causes, or may cause, damage to the Website or impairment of its availability or accessibility.
- Use the Website for any unlawful, illegal, fraudulent, or harmful purpose or activity.
- Scrape, harvest, or use any automated means (e.g., robots, spiders) to access, copy, or download data from the Website.
2.3. Accuracy of Information: If you use any forms on the Website (e.g., contact forms, download requests), you warrant that all information you provide is true, accurate, and complete.
3. Intellectual Property Rights
3.1. Website Ownership: The Website, including all original Content, features, functionality, and design elements, is and will remain the exclusive property of Nutritics Group or its licensors. It is protected by copyright, trademark, and other intellectual property laws.
3.2. Nutritics Software T&C: If you click links on this Website to access or subscribe to Nutritics Software (including Libros, Foodprint, or the core Nutritics Platform), your use of that software will be governed by the separate Nutritics Terms & Conditions and associated agreements. These Website Terms do not supersede or modify your contract with Nutritics regarding the use of its proprietary software.
4. Links to Other Websites
4.1. The Website may contain links to third-party websites or services that are not owned or controlled by Nutritics.
4.2. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services. You agree that Nutritics shall not be responsible or liable for any damage or loss arising from your use of, or reliance on, any such content, goods, or services available on or through any such websites or services.
5. Limitation of Liability
5.1. No Warranties: The Website and its Content are provided on an “AS IS” and “AS AVAILABLE” basis, without any warranties of any kind, either express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
5.2. Liability Cap: To the maximum extent permitted by applicable law, in no event shall Nutritics, its affiliates, agents, directors, or employees be liable for any indirect, punitive, incidental, special, consequential, or exemplary damages, or any loss of data, profits, use, goodwill, or other intangible losses, resulting from (i) your access to or use of, or inability to access or use, the Website; (ii) any conduct or content of any third party on the Website; or (iii) unauthorised access, use, or alteration of your transmissions or content.
6. Miscellaneous Provisions
6.1. Changes to Terms: We reserve the right to modify or replace these Terms at any time. We will post the revised Terms on the Website. By continuing to access or use the Website after those revisions become effective, you agree to be bound by the revised Terms.
6.2. Governing Law: These Terms shall be governed by and construed in accordance with the laws of Ireland, and the courts of Ireland shall have exclusive jurisdiction to settle any dispute or claim that arises under or in connection with these Terms.
6.3. Severability: If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions will remain in effect.
7. Contact Information
If you have any questions about these Terms, please contact us through the methods provided on the Website’s contact page.